ECE Training: How to Manage a Really Busy Daycare (& Still Have Fun!)

Updated December 2022

If you've ever spent time with toddlers, you know how high-energy these tiny humans can be! And how quickly smiles can turn to tears when nap time is delayed, a favourite toy goes astray, or the little one starts missing mum.

To say babies and small children are unpredictable would be a major understatement. But if working as an early childhood educator (ECE) is your true calling, you're up for the challenge.

After all, you're shaping the next generation. You're helping kids develop a love of learning, and teaching them how to grow more independent and confident each day. You're guiding them on the principles of sharing, cooperation, honesty, and friendship—basically, how to be good member of society.

When parents drop their kids off at daycare or preschool each morning, they're entrusting them to your care. It's your job to keep them safe, help them progress intellectually, socially, and physically, and make sure they don't run wild.

ECE's must strike a very delicate balance between order and spontaneity. You want your kids to enjoy themselves, but at the same time, if you don't keep things in check, you'll have total chaos on your hands.

So, what are some techniques you can use to manage a really busy daycare, but still leave room for lots of fun? Here are some tried-and-tested tips to keep in mind.


1. Establish a daily routine

Routine and structure are the backbone of every successful daycare. Why is routine so important for young children?

Because routines teach children what is expected of them. This helps them feel secure. A predictable schedule tells kids what will happen next, how to prepare for those activities and events, and to respect the structure of the classroom (all key things needed to get them ready for elementary school).

Routines inject a sense of calm and order into your daycare. They also help ECEs effectively plan and prepare for each day, and better coordinate with parents and guardians. Typical items on your daycare schedule will include:

  • Arrival time
  • Bathroom time
  • Cleanup time
  • Nap time
  • Snack time
  • Story time
  • Departure

For each item on your schedule, teach kids the steps needed to complete the activity. For example, when snack time rolls around, let your students know how to:

  • Go and get their snack
  • Sit in the designated eating area
  • Put all their utensils and storage containers back in their bags
  • Wash hands and get ready for the next activity

You might need to outline a few snack time rules, like no running around while eating or leaving a big mess behind. Let kids know what behaviour you expect, give clear examples, and allow plenty of room for practice.

If you're running or helping to run a busy daycare, structure and routine will be a huge lifesaver. The time you invest in mapping out a schedule and thinking through key steps and rules will pay off big, each and every day.


2. Leave room for kids to choose games & activities

One of the first rules of creating a daycare schedule is to make sure it leaves room for spontaneity. It might seem counterintuitive, but for kids, structure only works if they get to contribute a few ideas.

Being too rigid will take all the joy out of learning and exploring with your kids. A daycare is not a military academy! When you're setting up your weekly schedule, create some space for the kids to choose activities and outings.

Has the weather suddenly become warm? Maybe you can put aside your plan for the afternoon and take the kids to the park instead. Are the children really enjoying building snowmen and snow forts in the yard? Why not extend play time for 10 minutes or so?

Observe, adapt, and be flexible. This is how truly effective early childhood educators create effective learning environments.


3. Make toys & materials accessible to the children

When you're setting up your daycare space, think about the games, toys, and materials kids will be using on a regular basis. Instead of storing these on high shelves or out-of-reach cupboards, put them where your students can get at them easily.

This way, your help won't be needed to access the items or put them away during cleanup. Obviously, depending on the age groups you're dealing with, you'll need to be mindful that potentially dangerous objects are stored safely.

Things like glue or scissors, or small items that could pose a choking hazard, should be monitored closely. But most toys and games can be kept neatly in places where the children can serve themselves.

Organize activity stations around the daycare, so students can move from one task to the next and easily access materials for each station on their own.

Tip: Label storage shelves and boxes with both words and images, so children know exactly where to put away their materials after use.


4. Turn organizational tasks into a game  

Remember Mary Poppins' brilliant clean-up games and "spoonful of sugar" tricks? These are tactics most parents know well: turn a chore or dreaded task into a game, and suddenly everyone wants to take part.

Daycares and preschools are packed full of learning tools, books, games, art supplies, crafting items, and toys. It doesn't take long for these objects to get strewn all over the place, which at best poses organizational problems, and at worst, safety hazards.

Instead of just telling kids to clean up after themselves, have set times during the day when you host tidy-up games. Make it a competition where groups try to out-clean each other before a timer goes off.

Or create a reward system where kids who consistently clean up without being asked get to choose a small gift from a grab bag at the end of each day.

Take a page from the Mary Poppins playbook, and sing (or play) a clean-up song every time you need to tidy up the space.

Not only will you benefit hugely from the help, you'll be teaching your little ones responsibility and cooperation. Nagging and punishing won't get you far with organizational chores—and will quickly bring down your mood and tire you out (not good for anyone).

On the other hand, positive reinforcement will get kids helping with these key tasks voluntarily, and even make it fun. It's a simple, time-honoured technique, and definitely worth trying at your first job after ECE training.


Learn More About Early Childhood Education Training

Are you considering becoming an early childhood educator? Want more information on training and career options?

We'd love to hear from you. Click below to explore the early childhood education program at Herzing College. You can chat live with an admissions advisor or request free information by email. Ask about tuition, how to apply, and financial aid.

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